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Information Resources Management Association
Advancing the Concepts & Practices of Information Resources Management in Modern Organizations

Management of Document Versions in Workflow Systems

Management of Document Versions in Workflow Systems
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Author(s): Yeongho Kim (Seoul National University, Korea), Hyerim Bae (Seoul National University, Korea), Yong Tae Park (Seoul National University, Korea)and Woo Sik Yoo (University of Inchon, Korea)
Copyright: 2003
Pages: 4
Source title: Information Technology & Organizations: Trends, Issues, Challenges & Solutions
Source Editor(s): Mehdi Khosrow-Pour, D.B.A. (Information Resources Management Association, USA)
DOI: 10.4018/978-1-59140-066-0.ch229
ISBN13: 9781616921248
EISBN13: 9781466665330


This paper proposes a new method of document version management for workflow management systems. Recently, a workflow management system is considered as an essential element for automation of complex business processes, particularly for those in an e-Business environment. A core element of such processes is the documents that flow over the processes. Therefore, it is very important to have a systematic management of document changes along with the process execution. We propose a version model that can take into account the structure of the underlying process over existing version management techniques. In this model, the components of a document and a process are associated each other, and this becomes the basis for automatic creation of document versions and automatic configuration of relevant document for a certain user at a certain stage of process. A prototype system has been implemented, and the potential advantages of the approach have been discussed. Keywords: Business process, Workflow, Version management, Electronic document management

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